Admin Flex
Ideal for small businesses
R1,495/ month
- 5 hours per month
- Email & calendar management
- Basic admin support
03 — Virtual PA & Admin
Your admin, handled. Without a full-time hire.
Outsource recurring administrative work to a virtual PA instead of immediately employing a full-time administrator. Choose a monthly plan with the hours you need — and change it as you grow.
- Compliance Focused
- Clear Process
- POPIA Conscious
- Professional Support
Included in this division
- Virtual Personal Assistant
- Email administration
- Calendar management
- Document preparation
- Quotations
- Invoice administration
What your virtual PA can take off your plate
Flexible administrative support to keep your business running smoothly — outsource recurring admin work instead of immediately employing a full-time administrator.
When admin grows beyond a set number of hours — compliance, tenders, suppliers and customers together — our managed operations service runs the whole back office for you.
- Virtual Personal Assistant
- Email administration
- Calendar management
- Document preparation
- Quotations
- Invoice administration
- Client follow-ups
- Data capturing
- Filing
- Supplier administration
- Customer administration
- Appointment scheduling
- General back-office administration
Virtual PA plans
Monthly plans by hours. Additional ad-hoc work is billed at R350 / hour prepaid blocks of 2, 5 or 10 hours.
Admin Essential
Growing businesses
R2,995/ month
- 12 hours per month
- Quotations & invoices
- Customer follow-ups
- Document preparation
Business Desk
Established businesses
R4,995/ month
- 22 hours per month
- Full admin support
- CRM administration
- Reporting
Executive Desk
High-volume support
R7,995/ month
- 40 hours per month
- Executive PA support
- Advanced admin tasks
- Meeting coordination
Managed Office
Top Virtual PA tier
R12,995/ month
- 70 hours per month
- Dedicated resources
- Operational reporting
- Priority support
Use cases
Delegate the work that keeps you from the business
Inbox management
Sorting, responding to routine mail and flagging what needs you.
Quotations
Preparing and sending professional quotes from your templates.
Invoices
Issuing invoices and tracking what is outstanding.
Follow-ups
Chasing quotes, payments and outstanding documents politely and consistently.
Scheduling
Managing your calendar, appointments and meeting reminders.
Data capturing
Accurate capture into spreadsheets, CRMs and business systems.
Document preparation
Letters, reports, proposals and forms formatted and filed.
Customer administration
Customer records, onboarding paperwork and service requests.
Outsourcing vs. hiring an administrator
For many SMEs, a virtual PA is the practical step before a full-time hire.
Hiring full-time
- Full-time salary regardless of workload
- Recruitment, onboarding and HR administration
- Desk, equipment, software and statutory costs
- Single point of failure during leave
Afri-Cafe virtual PA
- Pay only for the hours you need each month
- No recruitment, equipment or office costs
- Scale hours up or down as the business changes
- Cover continues during leave and absence
How it works
From first message to finished paperwork
A clear five-step process, whether you need one registration or a full administration department.
STEP 01
Tell us what your business needs
Share your goals through the enquiry form, WhatsApp or a consultation call.
STEP 02
We assess your requirements
We review where you stand and recommend the right services or package.
STEP 03
Provide the required documents
We send a clear checklist so you only supply what is actually needed.
STEP 04
We handle the administration
Our team prepares, submits and follows up on the work on your behalf.
STEP 05
Track progress & receive your documents
Stay updated as work progresses and receive completed documentation.
Frequently asked questions
How do monthly hours work?
Each plan includes a set number of administration hours per month. Tasks are logged against your hours, and additional work can be added at the general admin hourly rate.
Will my virtual PA work in my own systems?
Yes, where appropriate. We can work in your email, calendar and business tools with access you control and can revoke at any time.
Is this cheaper than hiring an administrator?
For many small businesses, yes — you pay for the hours you need without recruitment, equipment or full-time salary costs. We are happy to help you compare.
Get a virtual PA
Tell us which tasks are taking up your time. We'll recommend a plan and set up a smooth handover.